We recognizes that, regarding the handling of personal information of individuals obtained during the normal operations of the company, it is our social responsibility to abide by laws, etc., in this regard, and we shall work to protect the privacy of individuals as per the following policy.
Basic Policies
1. Collection of Personal Information
We will collect personal information only through lawful and fair means.
2. Use of Personal Information
- We will use personal information within the range of purpose of use indicated at the time of collecting that information, and as far as possible, only to the extent required for the normal operations of the company.
- When we uses personal information jointly with a third party, or when we entrusts the handling of personal information to a third party, it shall be done only after strict investigations are made about that third party, and that third party is monitored appropriately in order to ensure that confidentiality is maintained.
3. Supply of Personal Information to Third Parties
Except when stipulated by law, we shall not disclose personl information to a third party without the prior consent of the concerned individual.
4. Management of Personal Information
- We will make efforts to ensure that the personal information is accurate and up to date, within the scope necessary for achieving the purposes of use.
- We shall take appropriate safety management measures in order to prevent leakage, loss, or damage to personal information.
5. Disclosure of Personal Information, etc.
We shall complay in all honesty and according to laws when there is request from the concerned individual to inform the purpose of use, to disclose, to correct, to stop using, or to stop supplying to third parties, etc.
- We shall implement proper management of the personal information through the officer in charge of the General Affairs and Human Resources Division, who shall be the Chief Privacy Officer.
- We shall carry out education and training about laws and basic policies to our directors and employess in order to manage personal information appropriately.
Important Items
1. Purpose of Use of Personal Information
We shall use personal information for the following purposes.
- Personal information of customers
- Subject of information
Customers who have accessed our home page and have obtained explanation of the business description and products of Toyo Kohan and Toyo Kohan group companies, and customers who visited an exhibition and gave us their visiting cards or entered our questionnaire, etc.
- Purpose of use
For the supply of various information about the products and services of Toyo Kohan and Toyo Kohan group companies, and to carry out marketing activities.
- Personal information of officials of customer companies
- Subject of information
Directors, auditors, and full time employees of companies to which our products and services are sold or provided.
- Purpose of use
For official communication in a transaction, or for the supply of various information about the products and services of Toyo Kohan and Toyo Kohan group companies, and to carry out marketing activities.
- Personal information of officials of supplier companies
- Subject of information
Directors, auditors, and full time employees of companies with which we has transactions of purchasing, manufacturing subcontracting, or operation entrusting, etc.
- Purpose of use
For the sake of official communication related to transactions.
- Personal information of shareholders, etc.
- Subject of information
Individual shareholders entered or registered in the list of shareholders of our company, or persons registered with the employee shareholders' association or director shareholders' association.
- Purpose of use
- For the execution of the rights and obligations as shareholder based on company law.
- For providing various benefits from Toyo Kohan because of having the position of a shareholder.
- For implementing various measures to smoothen the mutual relationship between Toyo Kohan and its shareholders.
- For shareholder management such as preparing the data of shareholders according to the prescribed standards based on various laws.
- Personal information of employees of Toyo Kohan
- Subject of information
Present or past employees of Toyo Kohan (full time employees, contract employees, part time employees, part time workers, directors, auditors, executive officers, advisors, consultants, deputed employees, etc.) and their family members.
- Purpose of use
- For labor policy making and labor management such as employee evaluation and determining the postings.
- For labor policy making and labor management such as providing welfare benefits, taxation, social insurance, and healthinsurace work.
- For the procedures of pension payment work.
- For emergency communication in the event of a disaster, etc.
- In order to promote smooth communication between persons inside the company and the persons who have retired.
- Personal information of persons seeking jobs
- Subject of information
Persons who had applied for work in Toyo Kohan (including the persons who were not employed).
- Purpose of use
For selection and procedures of joining the company.
However, the personal information of persons who were employed shall thereafter be used as the personal information of our company's employees.
2. Shared Use of Personal Information
- Toyo Kohan is sharing the use of the names, company names, departments, contact information, etc., of different customers among the different companies within Toyo Kohan group companies for sales activities and for providing various types of information about the products and services of our company and of companies in our group.
- Regarding the shared personal information, Toyo Kohan has the rights to disclose, correct, or stop the use of the information after receiving requests to disclose or complaints from the concerned individuals, and bears the responsibility of management of the personal information such as safety management, etc.
3. Contact for Receiving Complaints and Disclosure Requests
The contact is the following for individuals to communicate their complaints, notification of purpose of use, disclosure, correction, use stoppage, and stopping provision to third parties.
General Affairs & Secretary Group, Genereal Affairs Department, Toyo Kohan Co., Ltd.
Address: Osaki Forest Bldg., 2-18-1, Higashi-Gotanda, Shinagawa-ku, Tokyo, 141-8260
Telephone: +81-3-4531-6850